Enrollment Eligibility

Undergraduate students must be enrolled for at least six credits each term to receive loans, and must be enrolled full time (at least 12 credits) to receive college grant (if otherwise eligible). Pell grant is determined by federal eligibility and amounts will vary at full time (12 or more credits), 3/4 time (nine to 11 credits), half time (six to eight credits), and less than half time enrollment (less than six credits).

Graduate students must be enrolled for at least 6 credits to receive loans. Full time is nine credits or more, 3/4 time is seven to eight credits, and half time is five to six credits.

Financial Aid decisions are typically based on full time enrollment. If a student plans to enroll on a part time basis or will not attend all three terms during the academic year, financial aid eligibility may change. Please do not make assumptions about eligibility for assistance. Contact the Office of Financial Aid prior to any enrollment changes to determine if there will be an adjustment to the financial aid award.

Leave of Absence

Students who wish to take a leave of absence for a term need the approval of their academic advisor and should complete a Leave of Absence Form. The form can be picked up at the Office of Student Services at each campus. If, after one year, a student has not re-enrolled, the student will be withdrawn from the College as of the date he/she terminated academic study. All monies due to the College must be paid in full prior to the College considering the student's request for approval of a leave of absence.

Program Withdrawal

Students must fill out the Complete Withdrawal Form. If the student sends the form by mail, he/she should send it Return Receipt Requested/Certified Mail to his/her instructional campus. If a student hand delivers the form, he/she should get a receipt from any School of Human Services personnel. All monies due to the College must be paid in full prior to the College considering the student's request for approval of a withdrawal.

Tuition, Housing, and Meal Plan Refund Policy

Tuition and housing will be refunded as follows

Fall and Spring Semesters (15 week courses)

Withdrawal Date Refund Percentage (School of Professional and Continuing Studies*)
Before classes begin 100 percent
During first week of classes 100 percent
During second week of classes 100 percent
During third week of classes 60 percent
During fourth week of classes 40 percent
During fifth week of classes 20 percent
Sixth week of classes and after 0 percent

Summer Semester(12 week courses)

Withdrawal Date Refund Percentage (School of Professional and Continuing Studies*)
Before classes begin 100 percent
During first week of classes 100 percent
During second week of classes 100 percent
During third week of classes 60 percent
During fourth week of classes 40 percent
Fifth week of classes and after 0 percent

*The tuition refund policy for the School of Professional and Continuing Studies students enrolled at the Milwaukee, Wis. campus will follow the tuition refund policy required by the Wisconsin State Department of Safety and Professional Services, Chapter SPS 408. 

    • Meal plans will be refunded less the actual usage, including dining dollars. An administrative fee of $200 dollars will be assessed to the student’s account.
    • Fees are nonrefundable, unless the withdrawal is effective prior to the start of classes.
    • There may be additional room cancellation fees assessed to the student’s account.
    • Half of the academic year allowance for books and supplies is considered to be spent at the start of each semester.
    • Financial aid received is refunded to granting agencies based on the date of withdrawal, subject to funding source regulations and College policy.
    • No refunds will be made to students suspended, dismissed or expelled during the course of a semester. This also includes students who leave prior to the completion of a judicial hearing.

    Read the full Tuition, Housing, and Meal Plan Refund Policy

    Federal Financial Aid Refund Policy

    When a student withdraws during a term, the amount of federal student financial aid that they have earned up to that point is determined by a specific formula. If the student received (or Springfield College or a parent received on their behalf) less assistance than the amount that the student earned, the student may be able to receive those additional funds. If the student received more assistance than they earned, the excess funds must be returned by the school and/or the student.

    The amount of assistance that the student has earned is determined on a pro-rata basis. For example, if a student completed 30 percent of their period of enrollment, they would earn 30 percent of the assistance they were originally scheduled to receive. Once a student has completed more than 60 percent of the period of enrollment, the student earns all the assistance that they were scheduled to receive.

    There are some financial aid funds that the student cannot earn once they withdraw because they do not meet other eligibility requirements, even if a student was scheduled to receive them. The student will be notified of any changes in their eligibility after review by the Office of Financial Aid

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