Primary Duties

• Electronic File Management: Assist  the GA with organizing, renaming, and archiving digital files related to student practicum, CAP, and licensure documentation.
• Inventory Checks: Track supply levels (folders, forms, office materials) and notify staff when restocking is needed. May help place orders
• Phone & Front Desk Support: Answer and route phone calls professionally; take messages as needed.
• Office Organization: Assist with maintaining organized digital and physical filing systems (e.g., binders, folders, tracking sheets).
• Printing & Copying: Support with printing handouts for presentations, meetings, or licensure workshops.
• Mailings & Communication: Help assemble packets, address envelopes, or support email outreach to current students and alumni.
• Bulletin Board Maintenance: Update office bulletin boards with announcements, deadlines, or student success stories.

Occasional Tasks (as time allows)

• Newsletter Drafting: (If the student has relevant skills) assist the Assistant Director in developing the Ed Prep Newsletter by compiling materials and developing short blurbs or quotes, for email newsletters or department updates.
• Meeting Preparation & Support:
  • Assist with preparing materials, setting up rooms and providing logistical support for student information sessions, licensure meetings or other departmental events.
  • Send calendar invitations, reminders, and Zoom links to student groups as needed.