Guide to Judicial Process
Every incident that is alleged to have violated the community standards at Springfield College is unique and is treated as its own entity. We meet with every student individually to allow you the opportunity to openly and honestly discuss your involvement. Below is a brief synopsis of what you may expect concerning the judicial process here at Springfield College.
If you are documented by the Department of Public Safety or a member of the Office of Housing and Residence Life staff:
- An incident report is written and sent to the Office of Alcohol and other Drug Education and Community Standards is reviewed by the Coordinator, and if there is enough information to support an allegation of a violation, it is made into a judicial case
- A judicial conference will be scheduled for the parties involved with either one of the hearing officers (Resident Director, Judicial Grad Assistant, or Area Coordinator) or the Coordinator, depending on the severity of the incident and availability.
- Your class schedule will be looked up in PrideNet so a meeting can be scheduled without conflicts. Your varsity athletic competition schedule will also be taken into consideration; however, practices are not a reason to reschedule.
- A letter will be sent to you thru your PrideNet e-mail outlining:
- The alleged community standards violation/s
- The location and date of the violation/s
- When your disciplinary conference is scheduled for
- Who your disciplinary conference is scheduled with
- Where your meeting will be held
- On the date of the conference, be sure to show up on time and ready to discuss the incident openly and honestly. If you do not attend, a decision will be made without your involvement and you will not be able to appeal the outcome.
- You have the right to have an advisor of your choosing attend the conference with you, but it has to be a member of the College community (faculty member, staff member or student).
- Parents and legal representation are not allowed in our conferences (unless it is a sexual misconduct case).
- Your advisor is not allowed to speak on your behalf, ask questions to the hearing officer directly or actively participate during the conference. They may write notes to you, or ask for a break to be able to consult with you. If the advisor does not follow the guidelines, they will be asked to leave the conference and it will proceed without them.
- The advisor's role is to be a support for you during the process and we support and encourage their involvement.
- After the disciplinary conference, the judicial outcome letter will go to your PrideNet e-mail account letting you know if you were found responsible or not responsible for the community standard violation/s.
- The letter will outline if you have any sanctions to complete
- You have a right to appeal the outcome within 5 business days by submitting this form.
- Ensure you complete your sanctions on time. Failure to do so will result in fines and a hold on your account.