Policies and Procedures

General Policies

1. A valid and functioning Springfield College ID is required to enter the facility. Individuals must be prepared to present their ID at any time while using the facility or fields.
2. Appropriate athletic attire is required at all times. Acceptable attire includes, but is not limited to, T-shirts, sports bras, shorts, leggings, and sweatpants. When team distinction is necessary during basketball activities, pinnies must be used. The use of a "Shirts vs. Skins" format is prohibited.
3. Closed-toed athletic shoes are required at all times in the fitness and gym areas. In multipurpose rooms, alternative footwear is permitted; however, weightlifting activities are not allowed. Users are responsible for properly disinfecting the area before leaving the space. Outdoor cleats are not permitted in the building. Indoor cleats may only be worn on the Field House Track.
4. No gum, food or drinks (other than water in a closed container) are allowed on the fitness floors or other activity spaces.
5. Talking on the phone, FaceTime, and other video or voice calls are prohibited in locker rooms, fitness areas, and multipurpose rooms. Phones may be used only for fitness-related purposes, including music, workout plans, and activity tracking. For all other phone use, individuals must move to a lobby or seating area and use headphones/earbuds.
6. Unauthorized photography and videotaping is prohibited. Authorization must be given by a Campus Recreation Professional Staff Member. Patrons may not be photographed or videoed without consent; please be aware of your surroundings. This includes taking photos or videos for personal social media.
7. There will be no posting or taping of any material on windows, doors, or walls in the facility. All postings must be approved and handled by a Campus Recreation staff member. Office of Student Engagement-approved postings must still obtain Campus Recreation approval before posting in the Wellness and Recreation Complex. Unauthorized postings will be removed.
8. The Springfield College Wellness and Recreation Complex facilities shall not be used for personal profit. This includes personal training services. Facility rental information is available upon request.
9. Springfield College is not responsible for lost, stolen, or damaged personal property. Lost and found items will be collected and stored at the Wellness Center Front Desk, where they may be claimed by their owners. Any unclaimed items will be donated or discarded after a reasonable amount of time.
10. Individuals may not use the facility while under the influence of alcohol or other drugs.
11. Use of bicycles, roller skates, rollerblades, and skateboards is prohibited inside the facility. Skateboards may be carried into the facility but not used.
12. Pets, including emotional support animals, are not permitted in the facility or on the fields. Service animals are allowed.

2. Eligibility

1. College Community
   • Full-time undergraduate and graduate students.
   • Full, part-time, adjunct faculty and temporary staff.
   • Harvest Table and Follett employees.
   • Part-time students with payment of current year's recreation fee.
2. Other Patrons*
   • Dependents of faculty and staff and full-time students up to the age of 25.
   • Spouses/partners of full-time faculty, staff, and students.
   • Retired full-time faculty and staff.
   • Fee: No fee, but a Springfield College ID is required. Springfield College IDs can be purchased for $10.
   • Includes: Fitness center use, basketball and racquetball courts, climbing wall, pool, and day lockers. Refer to Public Safety for parking information.
   • Intramural sports and group exercise classes are not part of the membership.
   • Membership registration can be completed with a Campus Recreation staff member during normal business hours.

*Individuals listed in category B must fill out a Patron Information form.

*Dependents of faculty and staff over the age of 18 are required to obtain a Springfield College ID card. The cost of the Springfield College ID card will be charged.

3. Eligibility Policies

1. Family Policies
   • Spouses, partners, and dependents of full-time faculty, staff, and full-time students must complete a patron application. Visit the Campus Recreation office. Approval is required before an ID is issued.
   • Dependents under the age of 18 must have a parent or guardian sign the patron application.
   • Dependents 14 years of age or older are permitted in all areas of the facilities.
   • Dependents 13 years of age or younger must be with their sponsor at all times and are not permitted to use the fitness areas or climbing wall.
   • Eligibility is automatically terminated if the primary Springfield College affiliate is no longer an employee of the College.
   • Springfield College recognizes dependents as defined by the Commonwealth of Massachusetts.
   • Campus Recreation reserves the right to require proof of dependency.
   • Spouses/partners of faculty and staff will be required to show proof of cohabitation, such as a driver's license or household bill with the same address as the spouse/partner.
   • Dependents 18 years of age or older will have to purchase a Springfield College ID card for a fee.
2. Returning Students Policy
   • Returning students who are pre-registered for full-time credit hours for the fall semester will be granted access during summer sessions.
3. Domestic Partner Policies
   • A patron information form will be available to be completed at the Campus Recreation office.
   • Proof of cohabitation will require either copies of driver's licenses that have the same address or copies of two bills with both partners' names delivered to the same address.
   • Partner status must be confirmed on an annual basis. It is the employed faculty/staff member's responsibility to confirm/update with Campus Recreation.

4. Guest Policies

• Full-time faculty, staff, and students will be limited to one guest per entry to the facilities. The guest fee is $10.
• Guests under the age of 16 are not permitted in the fitness areas or climbing wall.
• Guests 18 and older must present a photo ID at the welcome desk and sign an informed consent form before entering the facility.
• The sponsor assumes full responsibility for all actions and behaviors of their guest.
• Campus Recreation reserves the right to refuse admittance to any guest.
• Requests for groups or parties must be made to the Associate Director of Campus Recreation at (413) 748-3445.
• Guests are not permitted to participate in organized Campus Recreation programs.
• Full-time faculty, staff, and students are the only eligible participants who can sponsor a guest.

5. Locker Room Policies

• No cell phone use in locker rooms.
• Lockers are issued for faculty and staff (July-June) on a first-come, first-served basis at the Campus Recreation office. Graduate assistants and associates may inquire about locker availability with Campus Recreation.
• All faculty and staff who are issued lockers are responsible for keeping their locker clean.
• Locker owners will be asked annually (July-June) if they will keep their locker.
• Children 5 years of age and older may not enter an opposite-gender locker room.

6. Day Locker Policies

• Provide your own lock.
• Personal locks may not be left on lockers overnight. All locks must be removed 10 minutes prior to facility closing.
• If lockers are not cleared by closing time each day, Campus Recreation staff will cut the lock and remove all items from the lockers. All items will be kept in lost and found for 14 days. After 14 days, all abandoned locker contents will be donated.
• Lost and found items should be turned into the Wellness Center welcome desk.

7. Equipment Checkout/Policies and Procedures

• A Springfield College ID is required to check out equipment.
• Recreation equipment checkout will be issued at the Physical Education Complex welcome desk. A Springfield College ID must be left at the desk and will be returned once the equipment is brought back in good condition.
• Equipment must be returned at least 10 minutes prior to closing time.
• Individuals will be charged for damaged or lost equipment.
• Sponsors may check out equipment for their guests but assume full responsibility for any equipment issued.
• Special requests for equipment must be made 48 hours in advance to the Intramural Office at (413) 748-3613.
• All patrons requesting equipment will be required to complete an agreement form.

8. Fitness Area Policies

• Protective footwear is required at all times.
• Books, bags, and other belongings must be placed in a locker or cubbies.
• Equipment should only be used for its intended purpose.
• Report all injuries and any equipment concerns to a Wellness Center Support Staff member.
• Wipe off controls, seats, pads, and railings before and after using equipment.
• If you are performing multiple sets on a piece of equipment, please allow others to rotate in with you.
• The wellness service staff reserves the right to stop an exercise or activity they deem to be unsafe or inconsiderate.
• The use of weight collars is required for all barbell exercises.
• The use of chalk is not permitted.
• Re-rack all weights in the designated spaces.
• Do not drop weights on the floor. When performing deadlift exercises, dropping weights from above knee level is prohibited.
• Exercises that cannot be performed in a safe manner or pose any risk to others are prohibited.
• Removal of equipment from the fitness area is prohibited.
• Participants are encouraged to complete an equipment orientation. If you are not familiar with a piece of equipment, please ask one of the staff members for assistance.
• It is recommended to use a spotter or ask a staff member for help with free-weight exercises.

9. Functional Training Area Policies

• All equipment must stay in the functional training area.
• All equipment should be disinfected with wipes, not spray, before and after use.
• No personal bags are permitted in this area.
• No pull-ups/chin-ups on the functional training frame.
• This area is closed when being used for small group training or group exercise.
• All equipment should be properly stored or re-racked after use.
• Patrons are only permitted to slam the following equipment to the ground: Slamballs and GRIPRs.
• Sled must stay on track at all times.

10. Multipurpose Rooms Policies

• Rooms are available for walk-in use; however, priority will be given to those with reservations. Reservations can be made by contacting Campus Recreation.
• Only authorized personnel are allowed to access equipment in storage.
• Campus Recreation will approve footwear for particular programs, classes, or activities.

11. Facility

• Reservation requests for recreation/athletic facilities can be made by contacting the Associate Director of Facilities & Aquatics at (413) 748-3445 or pavdoulos@springfield.edu.
• Reservation requests may be submitted by email or in person to the Campus Recreation office.
• Requests do not guarantee that a room or facility will be reserved.
• All groups reserving the facility must be supervised by a designated Springfield College employee.
• Supervision ratios depend on the event and activity, and costs of $15 per hour per staff member will be included with the rental cost.
• Groups will be charged for any damaged or lost equipment.

12. Gymnasia Policies

• Tape on gymnasium floors must be approved by Campus Recreation/Athletics. Approved tape must be replaced every two weeks.
• Grabbing or hanging on the nets or rims is prohibited.

13. Open Recreation Policies

• Basketball: Games are played to 11 points, win by two. Winners stay, losers rotate off. Winning teams may stay on the court for no more than two consecutive games.
• During open recreation, Field House courts #3 and #4 may be used for sports other than basketball if available. Campus Recreation staff has the right to adjust open recreation activities. Activities requiring additional equipment and setup will require approval and must go through the Campus Recreation reservation process.
• Campus Recreation staff has the right to adjust open recreation activities in order to accommodate other users.
• The open recreation schedule will be determined based on institutional priorities. Campus Recreation staff will assist with setup and breakdown of open recreation equipment based on staff availability.

14. Field Policies and Supervision

• Students may use field space for open recreation and should be prepared to present an ID at any time.
• Fields are for students, faculty, and staff use.
• Outdoor field lights may be used for organized events only. This requires communication from faculty or a staff advisor. Lights will not be turned on for open recreation.
• Off-campus groups or non-students can request to reserve the fields for a fee by calling the Office of Conferences and Special Events at (413) 748-5287.
• Organized events by students can be scheduled by calling the Office of Campus Recreation at (413) 748-3445.
• Campus Recreation facility staff can access Astra scheduling for questions about the field schedule.
• Staff is to call Public Safety if a non-student group is using the field that is not on the Astra schedule.
• No pets.
• No cleats longer than ½" and no metal cleats. Violations of this kind void the turf warranty.
• No food, including gum, sunflower seeds, soda, or Gatorade.
• No chewing tobacco.

15. Indoor Jogging Track

• Walkers are encouraged to use the outer three lanes.
• Runners are encouraged to use the inner three lanes.
• Faster runners have the right of way.
• The track is available unless exclusively scheduled for athletics or special events.
• No track shoes are allowed outside of the track.

16. Personal Belongings

• Personal belongings must be secured in day lockers or cubbies.
• Unsecured belongings will be considered abandoned property and turned into lost and found.
• Lost IDs should be turned into the Wellness Center Welcome Desk.

17. Conduct

• Springfield College's Code of Conduct applies at all times. The College's harassment policy is part of the Code of Conduct in the College Handbook and may be found in the student handbook.
• Students, faculty, and staff may be subject to further college disciplinary action as outlined in the Springfield College Code of Conduct.
• Sanctions will be levied as follows. More severe sanctions may be imposed at the discretion of the Campus Recreation department and/or the Office of Community Standards.

Student, Faculty, or Staff uses an ID other than their own to enter the Wellness and Recreation Complex:

• First infraction: Verbal warning.
• Second infraction: One-month suspension from use of the Wellness & Recreation Complex.
• Third infraction: Suspension for one semester from use of the Wellness & Recreation Complex.
• Fourth infraction: Suspension from use of the Wellness & Recreation Complex for a period of one year.

Student, Faculty, or Staff verbally abuses a staff member for enforcing policy:

• First infraction: Two-month suspension from use of the Wellness & Recreation Complex.
• Second infraction: One-semester suspension from use of the Wellness & Recreation Complex.
• Third infraction: One-year suspension from use of the Wellness & Recreation Complex.

Student, Faculty, or Staff uses profane language and/or exhibits threatening behavior toward a student staff member:

• First infraction: Minimum one-semester suspension from use of the Wellness & Recreation Complex.
• Second infraction: One-year suspension from use of the Wellness & Recreation Complex.

Student, Faculty, or Staff disregards a directive from student staff upon entering the facility (i.e., jumps turnstile, slides past turnstile) or behaves disrespectfully toward that student staff member:

• First infraction: Two-month suspension from the Wellness & Recreation Complex.
• Second infraction: One-semester suspension from the Wellness & Recreation Complex.
• Third infraction: One-year suspension from the Wellness & Recreation Complex.

Student, Faculty, or Staff exhibits disrespectful behavior or any of the above infractions with a professional staff member:

• First infraction: Minimum one-semester suspension from use of the Wellness & Recreation Complex and referral to the Dean of Students' Office for further discipline.
• Second infraction: One-year suspension from use of the Wellness & Recreation Complex and referral to the Office of Community Standards.

General Policies

• Follow all posted facility rules and instructions from Campus Recreation staff.
• Present a valid Springfield College ID when required.
• Report injuries, damaged equipment, or safety concerns to Campus Recreation staff.