Enrollment Status

During the first week of classes, an undergraduate student may add or drop individual courses. If an undergraduate student drops below 12 credits, they are charged on a per credit basis and will be considered a part-time student. Please note that financial aid eligibility and participation in varsity athletics may be affected. Please check with the appropriate offices to determine the impact of part-time enrollment. If courses exceed 18 credits, you will be charged at the per credit rate for all credits exceeding 18 in a semester.

During the first week of classes, graduate students may add or drop individual courses for which they will be billed or credited respectively. Undergraduate and graduate students who drop individual courses after the second week of a semester are not eligible for a refund.

Credit Balance eRefund Policies

Springfield College has implemented an eRefund Policy effective January 1, 2019.

This new policy will now require all students to set up an electronic refund (eRefund) account which will result in students receiving their refunds, (if applicable), by direct deposit into the bank account the student sets up.

Refunds that are less than $25.00, and not the result of excess federal funds, will be held towards future charges and will only be refunded after graduation or separation from the College.

Students enrolled in eRefunds will receive their refunds 7-10 days earlier than students being issued paper checks, within Title IV compliance. If a student has a verified refund balance on their account by Monday, students enrolled in eRefund will have their funds deposited by that Friday (approximately four days); students receiving a paper check will have their refunds processed by the following Friday (approximately eleven days). These time frames do not include bank processing time (approximately 1-2 days) or mailing time (approximately 2-3 days).

Please note in order for your refund to be direct deposited, your eRefund account will need to be set up five days prior to the refund being processed

Students can set up their eRefund account in their PrideNET account:

Log into PrideNET; Click “My Profile” tab, “My Student Financial Portal” on the left side of the page; “Student eBill/Payment Plan”; “View semester eBill”; “Setup eRefund” located below account summary. This will bring you to the CashNet portal.  Click on “click here to enroll in eRefund”, then follow the steps.  Be sure you enter the correct bank account and routing number.

Download the Credit Balance Form.

Tuition, Housing, and Meal Plan Refund Policy

Tuition and housing will be refunded as follows

Fall and Spring Semesters (15 week courses)

 
Withdrawal Date
(based on the official start of the semester)
Traditional Refund Percentage Online and Regional Refund Percentage*
Prior to start 100 percent 100 percent
During first week of classes 90 percent 100 percent
During second week of classes 80 percent 100 percent
During third week of classes 60 percent 60 percent
During fourth week of classes 40 percent 40 percent
During fifth week of classes 20 percent 20 percent
Sixth week of classes and after 0 percent 0 percent

Summer Semester (12 week courses)

 
Withdrawal Date
(based on the official start of the semester)
Traditional Refund Percentage Online and Regional Refund Percentage*
Prior to start 100 percent 100 percent
During first week of classes 90 percent 100 percent
During second week of classes 80 percent 100 percent
During third week of classes 60 percent 60 percent
During fourth week of classes 40 percent 40 percent
Fifth week of classes and after 0 percent 0 percent
 College Consortium Courses  
Withdrawal Date (based on the official start of course) Tuition Refund Percentage
On or before the first week of course 100 percent
On the second day of course 75 percent
On the third day of course 50 percent
After the third day of course 0 percent

*The tuition refund policy for students enrolled at the Milwaukee, Wis. campus will follow the tuition refund policy required by the Wisconsin State Department of Safety and Professional Services, Chapter SPS 408. 

    • Meal plans will be refunded less the actual usage, including dining dollars. An administrative fee of $200 dollars will be assessed to the student’s account.
    • Fees are nonrefundable, unless the withdrawal is effective prior to the start of classes.
    • There may be additional room cancellation fees assessed to the student’s account.
    • Half of the academic year allowance for books and supplies is considered to be spent at the start of each semester.
    • Financial aid received is refunded to granting agencies based on the date of withdrawal, subject to funding source regulations and College policy.
    • No refunds will be made to students suspended, dismissed or expelled during the course of a semester. This also includes students who leave prior to the completion of a judicial hearing.
    • Withdrawal date is the date of the student’s official date of notification to the College.

    Read the full Tuition, Housing, and Meal Plan Refund Policy

    Tuition Insurance

    Springfield College has partnered with GradGuard to provide our families with tuition insurance from Allianz Global Assistance featuring special plans and rates not available to the general public.

    This coverage expands the scope of our refund policy by ensuring reimbursement for tuition, fees, room and board for covered withdrawals at any time during the semester.

    The deadline to apply for this tuition insurance is the day before the first day of classes each semester.

    Students will not see a charge on their SC student eBill. Students and families who opt-in for this tuition insurance will work directly with GradGuard regarding payment.

    For more information or to opt in for this tuition insurance, visit GradGuard.com or call 1-866-724-4384.